Executive Assistant

Company: Associated Materials
Location: Cuyahoga Falls
Posted on: January 12, 2022

Job Description:

Company Description

Headquartered in Cuyahoga Falls, Ohio, Associated Materials is a vertically integrated manufacturer and distributor of exterior residential building products. Associated Materials was founded in 1947 in Ohio and grew organically and through a series of acquisitions.

Associated Materials produces a comprehensive offering of exterior building products including vinyl windows, vinyl siding, aluminum trim coil, aluminum and steel siding, and related accessories which are manufactured in 11 strategically located facilities across the United States and Canada. The company also sells complementary products that are manufactured by third parties "outside purchased products" or "OPP"), such as roofing materials, cladding materials, insulation, exterior doors, and equipment and tools. The company also provides installation services, primarily as a driver of window and siding sales.

The company enjoys some of the best recognized set of brands among customers in North America including Alside, Gentek, Revere, Ultraguard, Preservation and Alpine. The breadth, balance, and innovation of the company's product portfolio, along with the company's unique integrated model inclusive of both manufacturing and distribution, differentiate Associated Materials from its competitors.

Job Description

SUMMARY:

The Associated Materials Executive Assistant will provide high-level administrative support to the CEO and other Executive Team members. Reporting directly to the CEO, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant also serves as a liaison to the board of directors and senior management teams; organizes and coordinates executive outreach and external relations efforts, and oversees special projects. The Executive Assistant must be creative and enjoy working within an entrepreneurial environment. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

Objective
Provide and lead support to both internal and external parties with a high level of professionalism and in a manner that reflects positively on the organization.

Day-to-day Responsibilities
Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the operations of the company.
Sustain a daily calendar of meetings and events.
Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization.
Arrange travel and accommodations for executives. Prepare expense reports.
Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
Excellent communication and time management skills; proven ability to meet deadlines.
Ability to function well in a high-paced environment; performs additional duties as assigned by executives.
Organize complex calendars and schedules; resolving any scheduling issues
Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with
Prepare all arrangements for Board of Directors and committee meetings
Maintain proper governance documentation, work with auditors as needed
Manage the Executive's contacts
Assist in preparing and managing presentations and decks.
Prepare arrangements for large on or offsite meetings, inclusive of travel, meals and space rental, as needed.
Be responsive to emails/texts/phone calls, with contact outside normal business hours
Welcome the Executive's guests by greeting them, in person or on the phone; answering or directing inquiries.
Use discretion, confidentiality, and good judgment to handle C-Level matters.
Represent the company through great follow-through skills and sound judgment.
Complete adhoc projects as assigned

Key Relationships
Chief Executive Officer
CFO and Sr. Executives Team members
Board of Directors and Owners

Education And Experience
Bachelor's degree preferred
5+ years of related experience required in working in an executive assistant role supporting C-Level executives.
Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
Demonstrated ability to communicate effectively and professionally.
Ability to maintain the confidentiality, sensitivity, and security of information.
Excellent communication, organizational, and interpersonal skills
Flexible hours as dictated by the needs of business for projects and meetings.

Qualifications

EDUCATION AND EXPERIENCE:
Bachelor's degree preferred
5+ years of related experience required in working in an executive assistant role supporting C-Level executives.
Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
Demonstrated ability to communicate effectively and professionally.
Ability to maintain the confidentiality, sensitivity, and security of information.
Excellent communication, organizational, and interpersonal skills
Flexible hours as dictated by the needs of business for projects and meetings.

Additional Information

All your information will be kept confidential according to EEO guidelines.

Keywords: Associated Materials, Cuyahoga Falls , Executive Assistant, Other , Cuyahoga Falls, Ohio