Receptionist & Legal Administrative Assistant (Litigation or Corporate)

Location: Pittsburgh
Posted on: June 23, 2025

Job Description:

Onsite - Receptionist & Legal Administrative Assistant (Litigation or Corporate) for Established Law Firm with 7% in Profit Sharing This Jobot Job is hosted by: Lisa Maloney Are you a fit? Easy Apply now by clicking the "Apply Now" button and sending us your resume. Salary: $55,000 - $65,000 per year A bit about us: We are an large established full service law practice with nine offices and growing. We provide counsel to a worldwide base of clients, from small startups to publicly traded enterprises, solve problems, take advantage of opportunities, and achieve business goals. Why join us? We offer the following benefits: Medical/dental/vision Short and long term disability 401k Profit sharing annually Paid time off Discretionary annual bonuses Pre-taxed parking account Collaborative office environment for onsite work Job Details We are seeking a dynamic and proactive Legal Administrative Assistant to join our team. This is a permanent, full-time position that offers a unique opportunity to work in a fast-paced, high-energy environment. The ideal candidate will have a strong background in administrative support, with a specific focus on legal documentation and report preparation. This role requires a high level of organization, attention to detail, and the ability to manage multiple tasks simultaneously. The candidate will have the opportunity to interact with various departments, providing a comprehensive understanding of our legal operations. The Legal Administrative Assistant will support the office covering reception and several Attorneys across the Litigation practice. Responsibilities: Answer incoming telephone calls and route to the appropriate party. Provide full administrative support to a team of attorneys, including scheduling meetings, managing calendars, and coordinating travel arrangements. Prepare, edit, and proofread legal documents and correspondence, ensuring accuracy and compliance with applicable legal standards and regulations. Manage data entry tasks, ensuring that all information is accurate and up-to-date. Assist in the preparation and management of case files, including organizing and indexing legal documents. Use software such as iManage, Aderant, and InTapp to manage case information, track time, and generate reports. Maintain a high level of confidentiality in all interactions. Participate in team meetings, taking minutes and tracking action items as necessary. Coordinate with other departments to gather and exchange information as needed. Qualifications: 3 years of experience in an administrative or paralegal role, within a legal environment. Bachelor's degree or equivalent experience in a related legal field is preferred. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook). Strong data entry skills, with an emphasis on accuracy and attention to detail. Excellent organizational skills, with the ability to manage multiple tasks and priorities simultaneously. Experience with legal documentation and report preparation. Familiarity with legal management software, specifically iManage, Aderant, and InTapp are preferred. Exceptional communication skills, both written and verbal. Ability to work both independently and as part of a team. High level of discretion and confidentiality. Interested in hearing more? Easy Apply now by clicking the "Apply Now" button. Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.

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